Microsoft Access allows us to export access object like table, query,etc to other formats like Excel, PDF, RTF, etc. Using “To” To. DoCmd OutputTo” crumb1=”Output To DoCmd” %> Access Access Access Access Docmd OutputTo Method Example. How to filter and export an Access Report in three lines of VBA code. In Microsoft Access and newer (Access with an OutputTo-Method does not support to supply any criteria to the report the filter the data.

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Dunn 4, 1 8 If you run Visual Basic code containing the OutputTo method in a library database, Microsoft Office Access searches for the object with this name, first in the library database, then in the current database. Currently you have JavaScript disabled.

OpenReportthe report will become visible but it will not re-query the data and will it still use the original criteria for filtering the data. Always close the hidden report after the PDF file was saved. Matching the above order: The Access data is output in the selected format and can be read by any application that uses the same format. Close acReportreportNameacSaveNo End Sub In a real-world implementation, based docmd.outputo this sample, you can pass in all 3 variables as arguments into the function and thus acess a simple and flexible ExportToPDF routine for your Access application.


There is only one thing that you must not forget to take care of.

How to Output a dynamically filtered Access report to PDF

Email Required, but never shown. So, here we are. OutputTo -Method will just export the report as it is! Sign in to give feedback. While all these approaches work, I would rather not recommend to use any of them. Sign up using Facebook. Thanks for any and all help! To prevent the report appearing on the screen in preview, you use the WindowMode acHiddento open the report invisible to the user. It requires additional functions or a form and is rather inflexible.

The following code example outputs the Employees table in rich-text format.

The default value is acExportQualityPrint. I have a query “myQuery” that returns more than 65, records, and as such, cannot be exported to one. All of these do work. After opening the report in preview view, it will stay open, albeit invisible, until you explicitly close it. This email list is hosted at Mailchimp in the United States.

Export dynamically filtered Access report to PDF – Codekabinett

Select End With ‘Close the recordset. An elegant, yet very easy to implement, solution and it requires only 2 additional lines of code.

Wyman is a Human Resources professional based in Hong Kong, specialized in business analysis, project management, data transformation with Access and Excel. Access VBA auto generate mass report by group to Excel.


Use False 0 if you don’t want to start the application. In a real-world implementation, based on this sample, you can pass in all 3 variables as arguments into the function and thus create a simple and flexible ExportToPDF routine for your Access application.

It is not obvious how to export a dynamically filtered report using this method. If the report you are exporting is closed when you invoke DoCmd.

DoCmd.OutputTo method (Access)

Taking all this into account, our procedure to export a filtered report to PDF could look like this:. ObjectName Optional Variant A string expression that’s the valid name of an object of the type selected by the ObjectType argument.

See our privacy policy for further details. Considering this, it is very simple to solve the problem with exporting dynamically filtered reports. So, it seems to be a problem to export a report that displays different data sets depending on user input or other factors. Login Login with facebook. You then simply invoke DoCmd. OutputTo or make this work.